BeforeYourNext Birthday-DeniseFisher’s Blog

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Getting Your Financial Affairs in Order – Organizing a List into Categories

Posted by denisefisher on November 7, 2010

Organizing the List

Having written a list of everything financial I could imagine wanting to organize (in my previous post), getting my financial affairs in order still seems a bit overwhelming and without an identifiable course of actions. So I grouped my financial issues into categories, and was able to pinpoint the category with the highest priority for action.

Now all this planning and writing about how to get things in order may not seem like the most effective way to get things done, but I’ve found that thinking about what I have to do is part of the process.  And separating the thinking from the doing allows for focus and keeps me from second guessing whether or not I’m working on the right task.

After some thought and some editing, and an attempt to list these categories in order of priority, I ended up with 13 categories. This is how my organized list turned out:

Imminent Issues & Recurring Events

  • Timely financial follow-ups
  • Bill paying procedure
  • Eliminate recurring costs, avoiding penalties
  • Not giving away time, services, or reimbursable expenses
  • Leaving money on the table
  • Maximizing income
  • Additional sources of income

 

Getting in the Financial Mindset

  • Read, watch, listen to sources of financial information
  • Identify books, publications, online sources, radio, TV, podcasts to follow, courses to take, discussions to have, materials to use, experts you trust
  • Establish routines, times, goals for keeping up on financial issues and news topics
  • Create a plan of what to do, where and when to do it, and an estimate of how long it will take
  • Adjust your plans and timeframes, as your financial organization progresses
  • Allow time for research, decision-making, and breaks to catch up on your plan

 

Big Picture Assessment

  • Net Worth
  • Credit reports and FICO score
  • List of all assets, debts, accounts, terms, beneficiaries

 

Back-up Plans & Getting Ahead of the Game

  • Emergency savings
  • Payback strategy
  • Maintenance/repair/remodel/replacement plan

 

First Steps of Estate Planning

  • Will
  • Revocable living trust with incapacity clause
  • Advance directive & durable power of attorney for health care
  • Updated list of beneficiaries

 

Record Keeping & Filing (including setting up a filing system)

  • Identifying all areas of finance and other important papers and things to file

 

Financial Review of Things Already in Place

  • Retirement
  • Savings
  • Spending Patterns
  • Loans & Credit
  • Investing
  • Real Estate
  • Insurance
  • Estate Planning
  • Taxes
  • Recurring auto payments and deductions

 

Identify what needs to be changed, added, and eliminated

  • Note the obvious and the things you don’t know
  • Research or consult to help make your decisions
  • Define how to make these changes and what steps need to be taken

 

Goals & Policies

  • Gift Giving
  • Housing/Real Estate
  • Savings for College/Education/Training (self or others)
  • Retirement Plans
  • Travel
  • Next Career or Business Plan
  • Purchase Plans & Wish List
  • Borrowing/Debt Policy
  • Net Worth Goals
  • Integration of Other Life Goals with Financial Goals

 

Automating Finances

  • Savings
  • Payments
  • Retirement Funds
  • Tracking Expenses & Financial Status
  • Paperwork Management & Tax Records
  • Inventories of possessions
  • Financial Review Plan

 

Finding & Using Financial Professionals

  • Tax planning
  • Purchase plan
  • Inventory documenting all possessions
  • Tax planning, record keeping & filing
  • Paperwork management

 

Revisiting the Topic of Additional Sources/Streams of Income

  • Insurance assessment (including Long Term Health Care)
  • Financial goals (and integration with other life goals)
  • Electronic financial record keeping
  • Borrowing/Debt policy
  • Financial review plan

 

Integrating Other Aspects of Your Life Plans (Get Fit, Get Organized, and Get Financial Affairs in Order)

  • Purging, liquidating, consolidating, and reorganizing your stuff
  • Planning meals, food purchases, and food inventories that support your budget & health
  • Making choices about your lifestyle and activities that support your financial goals
  • Teaching your children or other family members responsible financial management

 

Next Steps – What, Where, and When

My next step will be to identify specific concerns that fall into the first category – Imminent Issues and Recurring Events. I want to rank them into a prioritized list so that I can tackle them completely, one at a time. Working “at” a task isn’t usually the difficult part – it’s FINISHING that’s the toughest. But finishing is what needs to be done to get results. The “where” and “when” of my next step will follow my previous weekly routine. Weekly progress may seem like a slow pace, but it IS progress, and it’s realistic for me. So that’s what I’m going with for now.

  • What: Identify my imminent financial issues, and recurring expenses, and put them in writing
  • When: Sunday, 11 am – 2 pm
  • Where: My designated work table (this is a clear space away from my usual desk, where I know I will get things done – you should try to find such a place for yourself, if you don’t already have one)
  • Pre-planning task: Scan through financial files and paperwork no later than Saturday evening for reminders of pressing matters, making notes as needed
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